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MINUTES
Present: James Bulger, Larry Hart, Bradford Calhoun, Thomas Otterman and Carl Hildebrandt (Select Board), Cynthia Flannigan (Town Clerk/Treasurer) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: Guy Welch (Road Foreman)
Visitors: Leslie Frost, Jim and Nancy Clark, John Hood, Jen Thompson, Brian Smith, Annette Welch, Tony Davidson, Carol Appleton, Heidi Wright and via Microsoft Teams Pat Plaisted
Meeting called to order at 7:09 pm.
Motion made by Tom Otterman and seconded by Larry Hart to approve minutes from meetings of January 23, 2023 and February 2, 2023. Passed unanimously.
CORONA VIRUS
Nothing new to report.
HIGHWAY
Road Report – Larry Hart updated the Board on roadwork and equipment.
Garage Site – There was general discussion on how to move forward. Tom Otterman suggested the large project be broken down into smaller projects so some of the work would be available for local contractors.
Local Hazard Mitigation Plan Update – The Board gave Carl feedback on the highlighted sections of the material.
VTrans Highway Packet – Brad Calhoun will set up a meeting with Shauna Clifford.
Highway and Bridge Weight Restrictions – Motion made by Brad Calhoun and seconded by Larry Hart to post all of Powder Spring Road to the Groton Town Line and all of Willey Hill Road with a weight limit from March 15, 2023 to May 15, 2023. Passed unanimously. Cindy Flannigan and highway personnel will handle.
Motion made by Brad Calhoun to post the Perry Waterman Bridge with a limit of 12 ton. No second. The motion failed.
Overweight Permit – Motion made by Larry Hart and seconded by Tom Otterman to approve permits for VELCO, Barrett Trucking and Cadwell Logging & Firewood. Passed unanimously.
GENERAL
Parcel Maps – Motion made by Larry Hart and seconded by Tom Otterman to sign the maintenance contract. Passed unanimously.
Town Plan – The Town Plan has been received from TRORC. The Select Board and the Planning Commission will meet to discuss.
CORRESPONDENCE
ARPA Funds – The Board reviewed information indicating that ARPA funds could be used to pay for budgeted operating costs with an equal amount put into a surplus fund which would not be subject to ARPA rules. Nancy Clark will get more information.
Lister/Assessor – John Hood will be attending a meeting regarding lister/assessor. TRORC – Energy Grant - The Board reviewed. No action.
Otterman and Allen (Macdonald Family Funds) - The Board reviewed the Annual Account. Motion made by Tom Otterman and seconded by Larry Hart for Jim Bulger, Chair, to sign the Consent to Allowance of Account for the Town of Topsham and East Topsham Cemetery. Passed unanimously.
FINANCIAL
The Board reviewed and signed Order #2303 in the amount of $32,600.52 for accounts payable and $11,802.19 for payroll.
OTHER
Solid Waste Costs – Tom Otterman will contact Casella and Sue Altland will contact NEKWMD to set up a meeting with the Board to discuss the cost of rubbish removal.
Executive Session – Motion made by Larry Hart and seconded by Carl Hildebrandt to go into executive session to discuss personnel. Passed unanimously. Cindy Flannnigan was invited to join the session. Meeting adjourned to executive session from 8:36 pm to 9:11 pm. Motion made by Larry Hart and seconded by Carl Hildebfandt for the Town to pay for Supplemental Insurance and a Drug Coverage Plan for employees reching age 65 and are working full-time. Passed unanimously.
Meeting adjourned at 9:13 pm.