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MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, May 22, 2023
Present: James Bulger, Bradford Calhoun, Thomas Otterman, Carl Hildebrandt and Jake Thompson (Select Board), Cynthia Flannigan (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Visitors: C J and Sue Altland, Jim and Nancy Clark, John Hood, Leslie Frost, Becky Christain, Bill Johnson and via Microsoft Teams Pat Plaisted
Meeting called to order at 7:00 pm.
Motion made by Jake Thompson and seconded by Brad Calhoun to approve minutes from meeting of May 08, 2023. Passed unanimously.
VISITORS
Sue Altland - Sue asked about the status of the Casella contract. Tom Otterman advised they are working on the contract. He will contact Amber Vecchiarelli and ask for a price based on 1. Continue as is
2. Pick-up every other week
HIGHWAY
Road Report – Richie Sampson updated the Board on roadwork and equipment.
Garage Site – The grading plan was available. Brad Calhoun will contact Rob Townsend to discuss making it easier to read.
Paving Grant – The grant was denied. The Board discussed using some of the money budgeted for a smaller paving project on Pike Hill Road.
GENERAL
Resignation – Motion made by Tom Otterman and seconded by Jake Thompson to accept, with regret, Wendell Downing’s resignation as Fire Warden effective May 22, 2023. Passed unanimously.
Open Position – There is an open position for Auditor. If anyone is interested please contact a member of the Select Board or the Town Office.
Open Position – There is an open position on the Planning Commission. If anyone is interested please contact a member of the Select Board or the Town Office.
Grange Hall Project (ARPA Funds) – Three bids were received as follows:
Sidney Smith Trucking - $19,800
Fornwalt Excavation - $19,500
Ricker’s Excvtion - $15,000
Motion made by Tom Otterman and seconded by Carl Hildebrandt to award the job to Ricker’s Excavation for $15,000. Passed by a vote of four. Jim Bulger abstained. Brad Calhoun will notify the bidders of the Board’s decision.
Insurance Inspection Report – A roof guard for snow was discussed for the Town Hall. The Board also discussed safety signs for falling snow. Brad Calhoun will handle getting batteries for the Exit lights.
VLCT Insurance Survey of Buildings – Jim Bulger will be the contact person.
Town Plan - John Hood discussed the Planning Commission Public Hearing. It will be on June 19 at 6:00 pm. The Select Board Public Hearing date will depend on the revisions needed, if any, from the June 19 Public Hearing.
FINANCIAL
The Board reviewed and signed Order #2310 in the amount of $19,011.18for accounts payable and $4,323.12 for payroll.
OTHER
Executive Session – Motion made by Tom Otterman and seconded by Carl Hildebrandt to go into executive session to discuss personnel. Passed unanimously. Meeting adjourned to executive session from 8:40 pm to 9:03 pm. Cindy Flaninigan was invited to join the session. No action taken.
Meeting adjourned at 9:04 pm.