MINUTES 

TOPSHAM SELECT BOARD MEETING 

Monday, May 12, 2025 

Present: Jake Thompson, Bradford Calhoun, Tom Otterman and Carl Hildebrandt (Select Board),  Karen Walker (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via Microsoft Teams  Janice Emerson (Administrative Assistant)  

Absent: James Bulger 

Visitors: Jim Clark, Nancy Clark, Bill Johnson, Becky Christian, Donna Otterman, Peggy Welch and  Scott Rizzo (Edward Jones)  

Meeting called to order at 7:00 pm. 

Motion made by Tom Otterman and seconded by Carl Hildebrandt to appoint Jake Thompson to act as  Chair in Jim Bulger’s absence. Passed unanimously. 

Motion made by Brad Calhoun and seconded by Carl Hildebrandt to approve minutes from meeting of  April 28, 2025. Passed unanimously. 

VISITORS 

Scott Rizzo (Edward Jones) – Scott discuss three types of investment accounts and the fees. The Board will consider this information in making a decision regarding investment of the Hood Funds. 

HIGHWAY  

Road Report – Richie Sampson updated the Board on roadwork and equipment. New Garage – Brad Calhoun updated the Board on the building construction progress.  

Audit Update – Jake Thompson updated the Board on the Audit. The draft audit has been completed  and reviewed. Jake will get the final audit.  

Bond Update - Jake Thompson reported 70% of the application is done. It is due May 19. He will  work with Brad to determine the loan amount and will email the Board the completed application for  comment/approval before submitting it.  

GENERAL 

Open Position - NEKWMD Alternate and two Planning Commission members 

West Topsham Community Hall – Motion made by Tom Otterman and seconded by Carl Hildebrandt to allow Megan Clark to proceed with the RFP for architectural services for the Community Hall. Passed  unanimously.  

Town Hall Mowing – Motion made by Tom Otterman and seconded by Brad Calhoun to sign a one year contract with Chase Bruce to mow around the Town Hall for $30 per mowing. Passed  unanimously. 

FINANCIAL 

The Board reviewed and signed Order #2509 in the amounts of $45,497.05 for accounts payable and  $7,747.24 for payroll. 

OTHER 

Motion made by Tom Otterman and seconded by Carl Hildebrandt to cancel the Select Board Meeting  scheduled for May 26, 2025 due to the holiday. Passed unanimously.  

Meeting adjourned at 7:53 pm.  

Respectfully Submitted, 

Janice Emerson 

Administrative Assistant