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MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, June 13, 2022
Present: James Bulger, Larry Hart, Bradford Calhoun, Thomas Otterman and Carl Hildebrandt (Select Board),
Cynthia Flannigan (Town Clerk/Treasurer) and via Microsoft Teams Janice Emerson (Administrative Assistant
Absent: Guy Welch (Road Foreman)
Visitors: Norman Patenaud (Pike Industries), Tim Cramer (Blaktop, Inc.), Sue and CJ Altland, John Hood, Matt Powers and via Microsoft Teams Nancy and Jim Clark, Pat Plaisted, Carrie Frattali and Patrick Martin
Meeting called to order at 7:05 pm.
Motion made by Brad Calhoun and seconded by Tom Otterman to approve minutes from meetings of May 23, 2022 and May 18, 2022 with the following correction:
Under GENERAL, change PARA to ARPA. Passed unanimously.
CORONA VIRUS
Nothing new to report.
HIGHWAY
Road Report – Larry Hart updated the Board on roadwork and equipment.
Paving Bids – Two bids were received for the paving project. Pike Industries - $92.75 per ton
Blaktop, Inc. - $92.92 per ton
Motion made by Tom Otterman and seconded by Carl Hildebrandt to award the job to Pike Industries. Passed by a vote of four to one. Brad Calhoun voted no.
Garage Site – Two bids were received for the Demolition Project.
Ward'sExcavation&Concrete $68,000
Quintown Container Service $124,000
Motion made by Larry Hart and seconded by Tom Otterman to award the job to Ward's Excavation & Concrete. Passed unanimously. Larry Hart will notify the bidders of the decision.
Vance Property Change of Appraisal - The Board reviewed.
e-Tech Proposal for Removal of Tiles – Motion made by Tom Otterman and seconded by Larry Hart to hire e- Tech to removal the contaminated tiles in the Vance house for $3,750. Passed unanimously.
New Employee – Cameron Trishman was hired to fill the vacant highway position at a pay rate of $21.00 per hour.
Employee Application – Currently there are no open positions. The applicant will be notified and the application will be put on file.
Territory Road – Matt Powers discussed two bridges on Territory Road that need repairs. Motion made by Tom Otterman and seconded by Brad Calhoun to purchase culverts and install them.
Culvert – Albert Lamson let the Board know of the need for a culvert repair on Harts Road Extension. Larry Hart will handle.
2023 Grants-In-Aid Program - Motion made by Tom Otterman and seconded by Carl Hildebrandt to sign the Letter of Intent. Passed unanimously.
Act 250 Application for Kara Appleton – The Board reviewed.
Overweight Permit – Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve a permit for Consolidated Commercial. Passed unanimously.
CORRESPONDENCE
Letter from Samantha Nickerson – The Board reviewed the letter regarding illegal trash disposal. Letter will be put on file.
GENERAL
Efficiency Vermont Energy Assessment – The Board reviewed. Will be put on file.
911 Issue Emerson Road – Motion made by Tom Otterman and seconded by Brad Calhoun to take under
advisement. Passed unanimously.
FINANCIAL
The Board reviewed and signed Order #2211 in the amount of $31,999.41 for accounts payable and $7,631.58 for payroll.
The Board approved an additional $0.30 for Order #2210.
Motion made by Tom Otterman and seconded by Carl Hildebrandt to authorize the Treasurer to pay the Irving Energy bill if it comes in before the next meeting. Passed unanimously.
OTHER
Executive Session – Motion made by Tom Otterman and seconded by Brad Calhoun to go into executive session to discuss personnel. Passed unanimously. Meeting adjourned to executive session from 8:03 pm to 8:23 pm.
Motion made by Brad Calhoun and seconded by Jim Bulger for the road crew to work a five day, eight hour a day work week until we get roads up to satisfactory standards. Passed unanimously.
Meeting adjourned at 8:26 pm.