REQUESTS FOR PROPOSALS

REQUEST FOR PROPOSALS: CONSTRUCTION MANAGEMENT SERVICES

The Town of Topsham is seeking proposals for construction management services for the renovation of its property located at 480 Route 25 in West Topsham VT, to be known as the “Topsham Community Hall” (TCH). The construction manager (CM) will become a member of the project team, which includes the building Owner (Town of Topsham), the funders (the State of Vermont BGS, Preservation Trust of Vermont, Vermont Council for the Arts, the Vermont Community Foundation), the Owner’s Architects, Engineers, and other consultants. 

Pre-construction services are expected to commence immediately upon award of contract.

Request for Proposal Issued:  February 10, 2026

Deadline for Final Submission of Questions: February 28, 2026

Proposal Due Date and Time: MARCH 18, 2026

Anticipated CM Notification of Selection: MARCH 24, 2026

Interested parties please email Tom Otterman by email at ottermansurvey@gmail.com

Amendment #1 to RFP for Construction Management services for the West Topsham Community Hall project

Construction Management preconstruction services are to include development of a project budget to support grant applications with an anticipated total budget of $1.2 million, and support with construction phasing related to the funding schedule. For applicants interested in submitting a proposal for services more aligned with a General Contractor role, we encourage you to submit a proposal that describes that role including your planned approach to managing the project. The services outlined in the CM RFP must be addressed.

In order to account for these updates, the deadline has been extended to Monday the 16th at 5pm, further time extension may be requested.

RESPONSES TO SUBMITTED QUESTIONS:

1.       Will BRELLA related corrective action work and certification effort be part of CM scope (page 2 of RFP)?

 Brownfields Reuse and Environmental Liability Limitation Program (BRELLA)-related Corrective Action Plan (CAP) work is part of Construction Management (CM) scope; Two Rivers Ottauquechee Regional Commission (TRORC) will assist Project Manager with certification. Expectation is that CM will ensure documentation of CAP work as necessary to proceed with certification. CM familiarity with BRELLA procedure is therefore an advantage.

2.       It is assumed that Project Design for meeting project goals 1 through 10 (page 3 of the RFP) will be provided by the Owner’s design team, is that correct?  

The design team will address items 1, 5, 6, 7, 8, and 9. Items 2, 3, and 4 are design/build as indicated on the drawings. Item 10 will be coordinated by the owner.

3.       Page 5 of the RFP for Energy Efficiency and Sustainability and Historical Preservation are dependent upon permitted design as provided by the Architect and other Owner employed design consultants.  EFW is very experienced in constructing projects designed to meet these criteria through choosing proven construction means and methods and quality subcontractors and suppliers.  Is offering alternative means and methods in accomplishing permitted design expected of the CM in these areas?  

Yes, we anticipate collaboration with the selected CM to navigate the historic and energy requirements. If additional items are anticipated for preconstruction services, please identify them in your response.

4.       The Pre-Construction Scope of Work (RFP pages 5-6) references:

1.        Coordinating with licensed MEP design/builders

2.        Coordinating a new septic system

3.        Coordinating design/build of a new electrical service

 Are the pre-construction costs of MEP design and civil engineering design to be part of the CM’s pre-construction fee, or will the Owner (or Owner’s architect) provide these design services?

Please include itemized anticipated design/build pre-construction/construction cost as part of the CM’s services including all markups.

5.       During the construction phase (page 7 of the RFP), “The Construction Manager is expected to coordinate Owner’s other contractors on-site.”  What are the “other contractors” and their scopes of work?

Subcontractors as necessary to complete the work.

6.       Is the CM or Architect to produce the A133 and related AIA contract documents?

The CM shall provide the Standard Form of Agreement Between Owner and Construction Manager.