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MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, April 24, 2023
Present: James Bulger, Thomas Otterman, and Jake Thompson (Select Board), Cynthia Flannigan (Town Clerk/Treasurer) and via Zoom Janice Emerson (Administrative Assistant)
Absent: Bradford Calhoun and Carl Hildebrandt
Visitors: C J and Sue Altland, Leslie Frost, Ryan Dineen and Amber Vecchiarelli (Casella), Harry Faulkner (TRORC), Donna Otterman and via Zoom Pat Plaisted
Meeting called to order at 7:00 pm.
Motion made by Tom Otterman and seconded by Jake Thompson to approve minutes from meeting of April 10, 2023. Passed unanimously.
VISITORS
Harry Faulkner (TRORC) – Harry discussed funds available for municipal energy efficiency projects, energy efficiency goals and energy audits of buildings. The Town Hall and the West Topsham Community Hall were mentioned as possible projects.
Ryan Dineen and Amber Vecchiarelli (Casella) - Ryan and Amber discussed the questions given to them at the last meeting. They bill us based on the cost to provide the service, not the number of bags. They will provide a new contract.
HIGHWAY
Road Report – No report.
Garage Site – A grading plan will be available for the next Board meeting.
New Truck -The new truck will not be available until summer. Motion made by Tom Otterman and seconded by Jake Thompson to sign the lease agreement
with Municipal Leasing Consultants, LLC. Passed unanimously. Motion made by Tom Otterman and seconded by Jake Thompson to authorize the Town Treasurer to make a payment of $45,170.89 plus $1,400.00. Passed unanimously.
New Employee – Richard Sampson was hired as Road Foreman to start work on May 8, 2023 at $25.00 per hour.
Ben Dexter Road Grant – The ditching project must be completed by the end of June. Motion made by Jake Thompson and seconded by Tom Otterman to put the project out for bids. Passed unanimously. Tom Otterman will call four local firms and it will be put on the Town Website. Cindy will put together a packet of material with details for the project.
Overweight Permit – Motion made by Tom Otterman and seconded by Jake Thompson to approve permits for Sidney Smith Trucking, Chief Logging & Chipping and Chief Crushing & Excavation. Passed unanimously.
GENERAL
Open Position – There is an open position for Auditor. If anyone is interested please contact a member of the Select Board or the Town Office.
Town Plan – TRORC is unable to warn the meeting for May 15. Motion made by Jake Thompson and seconded by Tom Otterman to hold the public meeting on June 5. Passed unanimously.
LEMP (Local Emergency Management Plan) – Motion made by Jake Thompson and seconded by Tom Otterman to adopt the plan. Passed unanimously.
Metal Dumpster – Motion made by Tom Otterman and seconded by Jake Thompson for Jim Bulger, Chair, to contact three firms and hire the one with the lowest cost. Passed unanimously.
CORRESPONDENCE
Otterman & Allen – Macdonald Family Funds – The Board reviewed the approval of the Annual Account and the appointment of Adrian Otterman as Trustee
FINANCIAL
The Board reviewed and signed Order #2308 in the amount of $20,068.17 for accounts payable and $3,004.59 for payroll.
OTHER
Executive Session – Motion made by Tom Otterman and seconded by Jake Thompson to go into executive session to discuss personnel. Passed unanimously. Meeting adjourned to executive session from 8:48 pm to 9:11 pm. Cindy Flaninigan was invited to join the session.
Motion made by Tom Otterman and seconded by Jake Thompson to pay the temporary grader operator $25.00 per hour. Passed unanimously. Motion made by Tom Otterman and seconded by Jake Thompson that future temporary employee hiring and and wages will be determined by the Board on a case by case basis. Passed unanimously.
Meeting adjourned at 9:13 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant