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MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, April 10, 2023
Present: James Bulger, Bradford Calhoun, Thomas Otterman, Carl Hildebrandt and Jake Thompson (Select Board), Cynthia Flannigan (Town Clerk/Treasurer) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Visitors: Brad McAvoy, Jim and Nancy Clark, CJ and Sue Altland, John Hood, Megan Clark, Bill Johnson, Becky Christain, Peter Keene, Paul Tomasi (NEKWMD), Amber Vecchiarelli (Casella), Tony Davidson, Donna Otterman and via Microsoft Teams Pat Plaisted
Meeting called to order at 7:00 pm.
Motion made by Tom Otterman and seconded by Jake Thompson to approve minutes from meeting of March 27, 2023. Passed unanimously.
VISITORS
Paul Tomasi and Amber Vecchiarelli - There was general discussion regarding tonnage, costs and options for rubbish removal. Amber will get get more information. She was asked to give us the formula for calculating the monthly cost. She was given a list prepared by Megan Clark.
HIGHWAY
Road Report – Tony Davidson updated the Board on roadwork and equipment.
Garage Site – The Garage Committee met earlier tonight.
New Employee Application – One application was received. An interview will be scheduled.
VTrans Grants-in-Aid Program – Motion made by Tom Otterman and seconded by Jake Thompson to sign the Letter of Intent to participate. Passed unanimously.
Overweight Permit – Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve permits for Martin’s Quarry, Fornwalt Excavation, Stacy Thomson Properties, Thomson Timber Harvesting & Trucking, Thomson Fuels, Wind River Excavation and Limlaw Chipping and Land Clearing. Passed unanimously.
GENERAL
Appointment of Town Officers – Motion made by Tom Otterman and seconded by Carl Hildebrandt to appoint the individuals shown on the attached sheet. Passed unanimously.
Open Position – There is an open position for Auditor. If anyone is interested please contact a member of the Select Board or the Town Office.
Town Plan – Jim Clark and John Hood will contact TRORC regarding warning the public meeting.
Reappraisal Agreement -Motion made by Tom Otterman and seconded by Carl Hildebrandt to sign the NEMRC Reappraisal Agreement with a cost of $91,200.00. Passed unanimously. The reappraisal will begin in 2025 with an estimated completion date of 2027.
Opioid National Settlement – The Board approved Jim Bulger, Chair, to sign.
Under Cover Tent – Motion made by Tom Otterman and seconded by Carl Hildebrandt to sign the contract. Passed unanimously.
CORRESPONDENCE
Historical Society – The Board received a Thank You and a request to sell donuts and coffee at the 2024 Town Meeting. Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve the request. Passed unanimously.
LEMP Update – Brad Calhoun will handle.
FINANCIAL
The Board reviewed and signed Order #2307 in the amount of $11,865.05 for accounts payable and $8,805.64 for payroll.
OTHER
Executive Session – Motion made by Tom Otterman and seconded Carl Hildebrandt to go into executive session to discuss personnel. Passed unanimously. Meeting adjourned to executive session from 8:27 pm to 8:45 pm.
Motion made by Tom Otterman and seconded by Carl Hildebrandt to formulate an offer to an applicant for the job of Road Foreman. Passed unanimously.
Meeting adjourned at 8:47 pm.