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MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, March 27, 2023
Present: James Bulger, Bradford Calhoun, Thomas Otterman, Carl Hildebrandt and Jake Thompson (Select Board), Cynthia Flannigan (Town Clerk/Treasurer) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: Guy Welch (Road Foreman)
Visitors: Jim and Nancy Clark, C J and Sue Altland, Jen Thompson, Brian Smith, Leslie Frost, and Richard Sampson
Meeting called to order at 7:00 pm.
Motion made by Tom Otterman and seconded by Brad Calhoun to approve minutes from meeting of March 13, 2023. Passed unanimously.
HIGHWAY
Road Report – Brad Calhoun updated the Board on roadwork and equipment.
Resignation - Motion made by Tom Otterman and seconded by Carl Hildebrandt to accept Guy Welch’s resignation effective March 31, 2023. Passed unanimously.
Garage Site – The Board appointed Pat Bagalio, Leslie Frost, Jim Clark, Brad McAvoy, Matt Powers and Brad Calhoun to the Garage Committee.
New Truck – The Board reviewed the additional fees of $1,400. Motion made by Jake Thompson and seconded by Tom Otterman to fill out the application and move forward with the purchase. Passed unanimously.
VTrans Packet – Brad Calhoun is handling.
Certificate for Road & Bridge Standards - Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve and sign. Passed unanimously.
Revised Employee Application – The Board reviewed and approved using the revised application.
Municipal Road General Permit Deadlines – Brad Calhoun will handle.
Motion made by Tom Otterman and seconded by Brad Calhoun to hire Austin Construction for three jobs involving guardrails and bridge repair on Swamp Road, Colby Road and Powder Spring Road. Passed unanimously.
Overweight Permit – Motion made by Tom Otterman and seconded by Brad Calhoun to approve permits for Ricker’s Excavation, Suburban Propane, Green Valley Excavation, Consolidated Communication, S D Ireland, Irving Energy, Bacon Sales Acquisitions, Amerigas, Northwoods Excavation and Camp Precast Concrete;
Passed unanimously.
GENERAL
MVP Health Insurance Contract – Motion made by Tom Otterman and seconded by Brad Calhoun to sign the contract. Passed unanimously.
Appointment of Town Officers – Motion made by Tom Otterman and seconded by Brad Calhoun to appoint Henry Buermeyer as a member of the Planning Commission. Passed unanimously.
Open Position – There is an open position for Auditor. If anyone is interested please contact a member of the Select Board or the Town Office.
Town Plan – Jim Clark will contact TRORC regarding warning the public meeting.
Cleaning Town Hall – Motion made by Tom Otterman and seconded by Jake Thompson to hire Linda Condon to clean the Hall for $200.00. Passed unanimously.
CORRESPONDENCE
Liquor License – Motion made by Tom Otterman and seconded by Brad Calhoun to approve a license for Waits River Country Store & Deli. Passed unanimously.
Packet ADA Compliance – The Board reviewed.
TRORC -Municipal Energy Plan – Cindy Flannigan will handle inviting a person to attend a Select Board to discuss.
FINANCIAL
The Board reviewed and signed Order #2306 in the amount of $17,751.83 for accounts payable and $10,388.69 for payroll.
OTHER
Executive Session – Motion made by Tom Otterman and seconded Brad Calhoun to go into executive session for a pre-application interview and to discuss personnel. Passed unanimously. Meeting adjourned to executive session from 8:19 pm to 8:54 pm. Cindy Flannigan and Richard Sampson were invited to join the session. The Board approved paying out any unused vacation at the end of the year.
Meeting adjourned at 8:55 pm.
Town Officers - 2023
Appointed at Select Board Meeting
On March 27,2023
Board of Directors/VNAVTNH Nancy Frost, Topsham 2024
Animal Control Officer Michele Boyer, Orange 2024
Constable David Mott, Topsham 2024
Tree Warden Wyatt Hayward, Topsham 2024
Energy Coordinator Maureen Hurley, Topsham 2024
Fire Warden - Key Man
Richard Sampson, Topsham 2024
Planning Commission
Henry Buermeyer, Topsham 2026
Flood Zoning Administrator
Thomas Otterman, West Topsham 2024
VT Emergency Manager
Bradford Calhoun, Topsham 2024
Green-Up Chairperson
David Elias, West Topsham 2024
911 Committee
Yvette Tomlinson, West Topsham 2024
Nancy Frost, Topsham 2024
Board of Selectmen & Town Clerk 2024
NEKWMD Representative
Karen (Sue) Altland, Topsham 2024
Alternate Calvin J. Altland, Topsham 2024