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MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, April 25, 2022
Present: James Bulger, Larry Hart, Bradford Calhoun (arrived late), Thomas Otterman and Carl
Hildebrandt (Select Board), Cynthia Flannigan (Town Clerk/Treasurer), Guy Welch (Road Foreman)
and via Microsoft Teams Janice Emerson (Administrative Assistant)
Visitors: CJ and Sue Altland, Nancy and Jim Clark, and Linda Buermeyer
Meeting called to order at 7:00 pm.
Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve minutes from meeting of
April 11, 2022. Passed unanimously.
CORONA VIRUS
No new information.
VISITORS
Jim Clark advised that the meeting regarding land use, forests and habitat corridors with TRORC, the Planning Commission the Select Board and Joe Parsons will take place on June 6, 2022 at 6:00 pm.
HIGHWAY
Road Report – Guy Welch updated the Board on roadwork and equipment.
Road Liaison - Motion made by Tom Otterman and seconded by Carl Hildebrandt to appoint Larry Hart as Road Liaison. Passed unanimously.
Tires – Motion made by Tom Otterman and seconded by Larry Hart to purchase two loader tires. Passed unanimously.
Garage Site – The Board discussed the Scope of Work for the Demolition Project. The job will be advertised in local publications. Site visit will be on May 18, 2022 at 4:00 pm. Bids are due no later than 4:00 pm on June 1, 2022 (later changed to June 10) with a completion date of July 15, 2022 (later changed to August 1). The Board will meet at the site on May1 4, 2022 at 9:00 am to do some clean-up work.
Ben Dexter Road Property – Will be discussed in July 2022.
Overweight Permits – Motion made by Tom Otterman and seconded by Larry Hart to approve permits for Amerigas, Thomson Fuels, Cadwell Logging and Firewood, Irving Oil, Johnson Wrecker Service and Sidney Smith Trucking. Passed unanimously.
GENERAL
Cemetery Mowing Bids – Motion made by Tom Otterman and seconded by Carl Hildebrandt for Jim Bulger, Chair, to sign the three-year contract with C A Properties. Passed unanimously.
Salary Comparisons – Motion made by Larry Hart and seconded by Carl Hildebrandt to increase the rate of pay for Listers to $16.00 per hour, the Head Lister's rate of pay to $18.00 per hour and the Auditors' rate of pay to $16.00 per hour all effective immediately. Passed unanimously.
The Highway rate of pay will be discussed at the time the applications for the vacant position are reviewed.
The Town Clerk/Treasurer Assistant salary will be discusssed in the fall at budget time.
CORESPONDENCE
WEC Annual Meeting Notice – The Board reviewed.
TRORC – Larry Hart will be a member of the Transportation Advisory Committee.
Brad Calhoun arrived at the meeting.
Downing Road Turnaround – Brad Calhoun will handle.
LEMP (Local Emergency Management Plan) – Same as last year. Motion made by Tom Otterman and seconded by Larry Hart for Brad Calhoun and Jim Bulger to sign. Passed unanimously.
FINANCIAL
The Board reviewed and signed Order #2208 in the amount of $20,752.34 for accounts payable and
$5,390.99 for payroll.
OTHER
Executive Session – Motion made by Larry Hart and seconded by Carl Hildebrandt to go into executive session to discuss a legal ssue. Passed unanimously. Cindy Flannigan was invited to join the session.
Meeting adjourned to executive session from 7:50 pm to 7:58 pm. The legal issue has been resolved in
the matter of the road dispute. Motion made by Larry Hart and seconded by Brad Calhoun to have our
attorney, Richard Brock, sign the consent to the proposed dismissal, the result having no effect on the
Town. Passed unanimously.
Meeting adjourned at 8:01 pm.