Due to COVID-19, all select board meetings are accessible by internet or phone (link and number below). The minutes from each meeting will usually be posted within five business days, and as often as we can, we will post the meeting agenda ahead of time.
Have something you wish to bring before the Board? email us to get on the agenda, or join the meeting and bring up your concern during the time dedicated to visitor comments and questions.
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, August 9, 2021
Present: Larry Hart, Carl Hildebrandt, James Bulger, Bradford Calhoun and Thomas Otterman (Select Board), Cynthia Flannigan (Town Clerk/Treasurer) and Janice Emerson via Microsoft Teams (Administrative Assistant)
Absent: Guy Welch (Road Foreman)
Visitors: Nancy and Jim Clark and via Microsoft Teams Pat Plaisted, Sue and C J Altland, Alex Nuti de-Biasi and Chris Putney
Meeting called to order at 7:01 pm.
Motion made by Tom Otterman and seconded by Jim Bulger to approve minutes from meeting of July 26, 2021. Passed unanimously.
VISITORS
Sue Altland reported a horse from East Corinth has come to her house five times. She has contacted the Animal Control Officer, the State Police and the Owner. The problem has not been fixed. Larry Hart will discuss with the ACO.
Chris Putney updated the Board on ATV trails involving Route 25. Chris will send an email to Larry Hart with the details.
CORONA VIRUS
No new information.
HIGHWAY
Road Report – Brad Calhoun updated the Board on roadwork and equipment.
Motion made by Tom Otterman and seconded by Carl Hildebrandt to authorize Guy Welch to replace a culvert on Territory Road and to hire someone to fix the inlet on a culvert on Powder Spring Road. Passed unanimously.
Garage Site – No new information. Waiting on survey and permit processing.
New Truck – The paperwork was reviewed. Brad Calhoun will contact the salesman.
Pike Hill Bridge – At this time, we do not have information on when work will be done. As soon as we know, a letter will be sent to residents impacted by the road closure with the details.
GENERAL
Employee Personnel Policy – Motion made by Brad Calhoun and seconded by Carl Hildebrandt to make changes in the following areas:
Work Schedule—summer hours are 6:00 a to 4:00 pm
Fringe Benefits
Sick time
VMERS Retirement Plan
Performance Evaluation Introductory period—change 12 months to 90 days Passed unanimously.
Motion made by Tom Otterman and seconded by Jim Bulger to put the Grand List and a link to the Land Records on the Town Website. Passed unanimously.
Remote Meetings - Tabled. Being researched.
CORRESPONDENCE
Workshop Ash Borers – No interest at this time.
Otterman & Allen – The 2022 distribution from the Macdonald Family Funds will be $10,196.00.
Covid-19 Memorial Service –Larry Hart, Chair, read the notice. There will be a memorial service at 3:00 pm, September 19, 2021 on the State House Lawn.
FINANCIAL
The Board reviewed and signed Order #2115 in the amount of $42,852.34 for accounts payable and $6,163.72 for payroll.
Meeting adjourned at 8:21 pm.