DUE TO COVID 19, SELECTBOARD MEETINGS ARE BEING CONDUCTED ONLINE UNTIL FURTHER NOTICE.
AGENDA
1. Approve Minutes – January 25
2. Visitors
2.5 Corona Virus
Town Meeting
3. Highway
Road Report
Garage Inspection
Grants
Road Weight Limit Posting
2021 Mileage Certification by February 20th
Question from Kimball Hill Property Owner
Highway Packet – Meeting with Shauna
4.General
Retirement Plan
Legal Documents
5. Correspondence
6. Financial
Review and Sign Order #2103
7. Other
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, February 8, 2021
Present: Larry Hart, Bradford Calhoun, James Bulger via Zoom and Carl Hildebrandt (Select Board), Cynthia Flannigan (Town Clerk/Treasurer) and Janice Emerson (Administrative Assistant) via Zoom
Absent: Naomi Tilton and Peter Arnold (Road Foreman)
Visitors: Joe Keane, James and Nancy Clark via Zoom, Bill Phelps and Lisa Buck via Zoom and Pat Plaisted via Zoom
Meeting called to order at 7:01 pm.
Motion made by Brad Calhoun and seconded by Carl Hildebrandt to approve minutes from meeting of January 25, 2021. Passed unanimously.
CORONA VIRUS
Town Meeting – Cindy Flannigan reported the ballots have been printed and she will pick them up from printer tomorrow.
VISITORS
Jim Clark reported a near miss involving a snowmobile speeding on a town road. No details were discussed. All other visitors indicated they attended the meeting to listen and observe
HIGHWAY
Road Report – Brad Calhoun updated the Board on roadwork and equipment.
VLCT Insurance Audit Report – Cindy Flannigan updated the Board on the progress of item needing attention.
Materials Management Infrastructure Grants RFP – No interest at this time.
Highway and Bridge Weight Restrictions – Motion made by Carl Hildebrandt and seconded by Brad Calhoun to post the Powder Spring Road with a weight limit from March 15, 2021 to May 15, 2021 the same as last year from Willey Hill Road to the Groton Town Line. Passed unanimously.
Certificate of Highway Mileage – Motion made by Brad Calhoun and seconded by Carl Hildebrandt to sign the Certificate of Highway Mileage with on changes. Passed unanimously.
Question from Kimball Hill Property Owner – Brad Calhoun will handle. The road will be improved in the spring.
Department of Transportation Packet – The packet includes material on Highway Grants, Bridge Inspections, Annual Financial Plan and Road and Bridge Standards Certificate of Compliance. Brad Calhoun will handle. Brad will contact Shauna Clifford, Department of Transportation, to set up a meeting
Road and Bridge Standards Certificate of Compliance – Motion made by Brad Calhoun and seconded by Carl Hildebrandt to approve and sign. Passed unanimously.
Annual Financial Plan - Motion made by Brad Calhoun and seconded by Carl Hildebrandt to approve and sign. Passed unanimously.
Overweight Permits – Motion made by Brad Calhoun and seconded by Carl Hildebrandt to approve a permit for VELCO. Passed unanimously.
Shauna Clifford at VTrans to ask if wooden rails can be used instead of antique rustic steel rails.
GENERAL
Retirement Plan - Will be discussed at the next meeting.
Legal Issue – The Board reviewed the material. Jim Bulger is handling.
CORRESPONDENCE
US Census Boundary Validation Program – Motion made by Carl Hildebrandt and seconded by Brad Calhoun to sign the Boundary Validation. There are no boundary changes. Passed unanimously.
Appointment of Health Officer – Will be discussed at next meeting.
FINANCIAL
The Board approved and signed Order #2103 in the amount of $36,466.28 for accounts payable and $6,355.30 for payroll.
OTHER
Warning for Informational Meeting – The Board reviewed the warning and set times for each Article. Carl Hildebrandt will furnish information on how to access the remote hearing.
Meeting adjourned at 8:03 pm.
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